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When it comes to deciding if your workers are employed or self employed – be sure you are fulfilling all your legal obligations…

Believe it or not, if you pay a nanny, housekeeper, gardener or anyone else who works in your home and both the following criteria apply:

  • You hire them and
  • They are not already self-employed or paid through an agency

…then you will be treated as an employer by HMRC and be required to operate a PAYE scheme.

If these criteria do apply then this means you have certain responsibilities, like meeting the employee’s rights and deducting the correct amounts of tax and insurance from anything you pay them. Most people will use Payroll Software to do that these days which means more time and expense paying for it, setting it all up and learning to use it. This presumes of course that you know how to use a computer.

My mum wouldn’t be able to even switch one on now but technically she does employ three carers to look after her! Luckily she had the sense to give me Lasting Power of Attorney before she became incapacitated with Alzheimers.

Also be aware that you can’t just make someone self-employed and pay them cash, whether they give you a piece of paper as an invoice or not. In order to verify that they are truly self-employed you will need some confirmatory documentation – ideally from HMRC.

Whether someone is self-employed or not will depend on their circumstances and the tests are complicated. You can find more details and check someone out from here

There are special rules for au pairs, who are not usually considered workers or employees. You can find out more about that here.

You are also classed as an employer if you pay a carer or personal assistant directly, even if you get money from your local council (‘direct payments’) or the NHS to pay for them.

For anyone you employ you must:-

  • Provide them with a proper Contract of Employment
  • Calculate their net pay according to PAYE guidelines and send any tax and NIC due to HMRC
  • Make sure they do not work more than the maximum hours allowed per week
  • Pay them at least the National Minimum Wage
  • Setup a qualifying Auto Enrolment Pension Scheme and offer it to all new employees even if they do not qualify to be automatically enrolled into it

Your employees (as that is what they are) are also almost certainly entitled to things like:

  • Statutory Maternity Pay (SMP)
  • Statutory Sick Pay (SSP)
  • Paid holiday equivalent to 5.6 weeks a year
  • Redundancy pay
  • A workplace pension
  • Furlough pay if you need to put them on furlough

All these requirements will need to be properly set up/applied.

Of course we are experts at this so if you do need advice or help we are always ready to assist.

Come and see us at one of our offices in ChelmsfordCheamWanstead and Saffron Walden or just give us a call.

Avatar for Jon Pryse-Jones
About Jon Pryse-Jones

Since joining THP in 1978, Jon Pryse-Jones has been hands on with every area of the business. Now specialising in strategy, business planning, and marketing, Jon remains at the forefront of the growth and development at THP.

An ideas man, Jon enjoys getting the most out of all situations, “I act as a catalyst for creative people and encourage them to think outside the box,” he says, “and I’m not afraid of being confrontational. It often leads to a better result for THP and its clients.”

Jon’s appreciation for THP extends to his fellow team members and the board.  “They really know how to run a successful business,” he says.  He’s keen on IT and systems development as critical to success, and he continues to guide THP to be at the cutting edge and effective.

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